ELECTIONS 2021 COMING SOON...
POSITIONS
2 YEAR REPS
- Representatives will be elected in December at the start of the next Academic year.
- Representatives will be elected in December at the start of the next Academic year.
2 YEAR REPS
•Promoting & volunteering at Dental Society events, including encouraging attendance & selling tickets when necessary.
•Organise the BDS1 and BDS2 'buddy scheme' and BDS1 Welcome Packs
•Organising social events for the whole year group.
•Providing feedback regarding any issues students may have with the running of the Dental Institute.
An ideal year representative should be hardworking, communicative & dedicated.
•Promoting & volunteering at Dental Society events, including encouraging attendance & selling tickets when necessary.
•Organise the BDS1 and BDS2 'buddy scheme' and BDS1 Welcome Packs
•Organising social events for the whole year group.
•Providing feedback regarding any issues students may have with the running of the Dental Institute.
An ideal year representative should be hardworking, communicative & dedicated.
2 YEAR REPS
•Promoting & volunteering at Dental Society events, including encouraging attendance & selling tickets when necessary.
•Organising social events for the whole year group.
•Providing feedback regarding any issues students may have with the running of the Dental Institute.
An ideal year representative should be hardworking, communicative & dedicated.
SECRETARY
•Overseeing the Dental Society email account and summarise the emails to the relevant student, staff or member of the committee.
•Organising room bookings for all Dental Society meetings, lecture room bookings for Dental Society events.
•Organising meeting dates, committee deadlines & updating the committee on issues e.g by writing up and publishing the minutes at each Dental Society meeting.
2 EVENT OFFICERS
•Organising, promoting & volunteering at Dental Society events, both academic & social, including encouraging attendance & selling tickets when necessary.
•Encourage social integration by organising socials for individual year groups, all year groups & between universities.
Gain sponsorship opportunities & funding for both academic & social events.
BDSA/EDSA REP
(2 year role: first year as junior, second as senior)
•Participating and presenting the views of the Dental Society to EDSA, as well as relaying information back to the Dental Society.
•Organising and running BDSA Charity Week at KCL, assisting in the organisation of BDSA Conference and BDSA Sports Day with event organisers and other BDSA representatives.
•Attending numerous BDA meetings through the academic year and relaying information to the Dental Society and peers.
See more here:
BALL SECRETARY
(2 year role: first year as junior, second as senior)
•Liaising with committee and respective year reps to organise a ball, catering for the requirements of the whole year group (BDS 3 or 5 depending on the ball).
•Researching & finding venues, entertainment packages, catering & drinks deals for the ball.
•Increase awareness and advertise the ball amongst students, nurses and staff.
WEB & DESIGN OFFICER
(must have proficient IT and photography skills)
•Maintaining & reviewing the KCL Dental Society Website.
•Taking photographs at KCL Dental Society events & making promotional posters for events.
•Acting as an administrator for the Dental Society App & maintaining a good social media presence.
SOCIAL MEDIA MANAGER
•Looking after the Instagram and the Dental Society App
•Keeping our following up to date with our activities by sharing photos, posts and content.
•Encouraging steady growth of the KCL Dental Society following and reputation
GPEP REP
(must be a GPEP)
•Organising GPEP socials and integrate GPEPs into the general year socials, creating GPEP welcome packs.
•Giving feedback for GPEP specific issues to rest of the committee & try and resolve any issues within their remit.
•Facilitating further GPEP revision classes – as GPEPs join the programme later further revision sessions may be required so the GPEP representative will need to organise these.
INTERNATIONAL REP
(must be an international student)
•Organising international student socials and aiding integration of international students into the general year socials.
•Facilitating partnerships with other Dental Societies worldwide & hosting any prospective international students or guests from overseas Dental Institutes.
•Giving feedback for specific issues relating to international students to rest of the committee & try and resolve any issues within their remit.
SPORTS REP
•Organising sports events for all 5 BDS groups throughout the year.
•Organising an annual inter-team sports day for both staff & students.
•Liasing with BDSA Representatives to ensure the smooth running of the BDSA Sports Weekend.
STUDENT PRESIDENT-ELECT
(elected by BDS 1-4)
•Shadowing the President, Vice President, Treasurer & Secretary to aid in the running of the Dental Society.
•Aiding the Events, Marketing, Web & Media and Junior Ball representatives at both academic & social events.
•Liaising with Year Representatives, Staff & Dental Student Council to ensure that academic issues are heard & resolved effectively.
•Promoting & volunteering at Dental Society events, including encouraging attendance & selling tickets when necessary.
•Organising social events for the whole year group.
•Providing feedback regarding any issues students may have with the running of the Dental Institute.
An ideal year representative should be hardworking, communicative & dedicated.
SECRETARY
•Overseeing the Dental Society email account and summarise the emails to the relevant student, staff or member of the committee.
•Organising room bookings for all Dental Society meetings, lecture room bookings for Dental Society events.
•Organising meeting dates, committee deadlines & updating the committee on issues e.g by writing up and publishing the minutes at each Dental Society meeting.
2 EVENT OFFICERS
•Organising, promoting & volunteering at Dental Society events, both academic & social, including encouraging attendance & selling tickets when necessary.
•Encourage social integration by organising socials for individual year groups, all year groups & between universities.
Gain sponsorship opportunities & funding for both academic & social events.
BDSA/EDSA REP
(2 year role: first year as junior, second as senior)
•Participating and presenting the views of the Dental Society to EDSA, as well as relaying information back to the Dental Society.
•Organising and running BDSA Charity Week at KCL, assisting in the organisation of BDSA Conference and BDSA Sports Day with event organisers and other BDSA representatives.
•Attending numerous BDA meetings through the academic year and relaying information to the Dental Society and peers.
See more here:
BALL SECRETARY
(2 year role: first year as junior, second as senior)
•Liaising with committee and respective year reps to organise a ball, catering for the requirements of the whole year group (BDS 3 or 5 depending on the ball).
•Researching & finding venues, entertainment packages, catering & drinks deals for the ball.
•Increase awareness and advertise the ball amongst students, nurses and staff.
WEB & DESIGN OFFICER
(must have proficient IT and photography skills)
•Maintaining & reviewing the KCL Dental Society Website.
•Taking photographs at KCL Dental Society events & making promotional posters for events.
•Acting as an administrator for the Dental Society App & maintaining a good social media presence.
SOCIAL MEDIA MANAGER
•Looking after the Instagram and the Dental Society App
•Keeping our following up to date with our activities by sharing photos, posts and content.
•Encouraging steady growth of the KCL Dental Society following and reputation
GPEP REP
(must be a GPEP)
•Organising GPEP socials and integrate GPEPs into the general year socials, creating GPEP welcome packs.
•Giving feedback for GPEP specific issues to rest of the committee & try and resolve any issues within their remit.
•Facilitating further GPEP revision classes – as GPEPs join the programme later further revision sessions may be required so the GPEP representative will need to organise these.
INTERNATIONAL REP
(must be an international student)
•Organising international student socials and aiding integration of international students into the general year socials.
•Facilitating partnerships with other Dental Societies worldwide & hosting any prospective international students or guests from overseas Dental Institutes.
•Giving feedback for specific issues relating to international students to rest of the committee & try and resolve any issues within their remit.
SPORTS REP
•Organising sports events for all 5 BDS groups throughout the year.
•Organising an annual inter-team sports day for both staff & students.
•Liasing with BDSA Representatives to ensure the smooth running of the BDSA Sports Weekend.
STUDENT PRESIDENT-ELECT
(elected by BDS 1-4)
•Shadowing the President, Vice President, Treasurer & Secretary to aid in the running of the Dental Society.
•Aiding the Events, Marketing, Web & Media and Junior Ball representatives at both academic & social events.
•Liaising with Year Representatives, Staff & Dental Student Council to ensure that academic issues are heard & resolved effectively.
2 YEAR REPS
•Promoting & volunteering at Dental Society events, including encouraging attendance & selling tickets when necessary.
•Organising social events for the whole year group.
•Providing feedback regarding any issues students may have with the running of the Dental Institute.
An ideal year representative should be hardworking, communicative & dedicated.
STUDENT VICE PRESIDENT
•Overseeing the running of the Dental Society, alongside the President.
•Representing the interests of all dental students, in the Dental Institute (via the Student-Staff Liaison Committee, etc), to other College institutes, to other university societies, to sponsors & internationally to other Dental Societies.
•Volunteering at Dental Society events, both academic & social, including encouraging attendance & selling tickets when necessary.
STUDENT TREASURER
•Managing the account finances & overseeing budgeting for all events, academic & social, alongside the staff treasurer.
•Overseeing all sponsorship packages, seeking opportunities to increase sponsorship & representing the Dental Society when dealing with all sponsors.
•Organising the trade fayres & increasing opportunities to students.
WIDENING PARTICIPATION OFFICER
(must have previously served on committee, SSLC or other education-based society committee)
This is a revised position from the which emphasises the role of Widening Participation
•Responsible for liaising with the Social Mobility and Student Success (SMSS) Department at King’s
•Organising school visits to Sixth Form students for Dental Students to talk to prospective students
•Facilitating mentoring schemes between years & reaching out to schools as part of Widening Participation.
2 YEAR REPS
•Promoting & volunteering at Dental Society events, soial, including encouraging attendance & selling tickets when necessary.
•Creation of the Leavers Yearbook
•Organising DF1, MJDFS etc talks with members of the Dental Society in the years above & staff. Organising social events for the whole year group.
•Providing feedback regarding any issues students may have with the running of the Dental Institute.
An ideal year representative should be hardworking, communicative & dedicated.
•Promoting & volunteering at Dental Society events, soial, including encouraging attendance & selling tickets when necessary.
•Creation of the Leavers Yearbook
•Organising DF1, MJDFS etc talks with members of the Dental Society in the years above & staff. Organising social events for the whole year group.
•Providing feedback regarding any issues students may have with the running of the Dental Institute.
An ideal year representative should be hardworking, communicative & dedicated.
NOMINATIONS
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To put your name forward to run for a position we need the following information:
1. Name: 2. Year Group: 3. Position you are applying for: (please be aware you are only able to apply for one position ). |
Send this information to the email below before the deadline (Dates to be published for 2021):
1. The Dental Society email - dental-society@kcl.ac.uk 2. Leave a comment on the "NOMINATIONS OPEN" post which will appear on (Dates to be published for 2021) on the KCL DENTSOC Instagram page (NB – you must email in AND comment on Instagram to be eligible to run) |
ELECTION PROCESS
When you decide to run for a position on the DentSoc Committee, you are running to be a representative for your fellow students. Your year group(s) vote, and if you get enough votes, you’re on the committee the following year! The more votes you get the more likely you are to obtain a committee position.
CAMPAIGNING |
VOTING |
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Dates to be published for 2021
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Dates to be published for 2021
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An email will be sent out to all candidates following the end of nominations on how to submit campaign material.
Material consists of – An email (at any point in the campaign period) to their entire year group. An A4 Poster to be put up on the Dental Society website & Floor 24. You are allowed freedom to appropriately campaign on Whatsapp, Instagram in person, & other forms of social media. Student President-Elect Candidates 1. An email to the entire dental school mailing list. 2. A video to be posted on the Dental Society YouTube Page. More information will be sent to those candidates for the president-elect position. |
Excluding the Student President-Elect, who is voted for by BDS years 1-4, all other positions will be elected by the candidates respective year group.
A link will be sent to your year group with specific details to carry out voting, voting will take place through the Dental Society App. Please use the SPECIFIC link for your particular year group ONLY, as your votes casted in other year group links will not be counted and will only cause more disruption. |
TIMELINE SUMMARY
NOMINATIONSDates to be published for 2021
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CAMPAIGNINGDates to be published for 2021
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VOTINGDates to be published for 2021
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Please note campaigning can only begin once nominations close – to allow each candidate to have the same campaigning time.
Results: Dates to be published for 2021
Results: Dates to be published for 2021
And that should be everything you need!
Hopefully this has answered most of your questions. When applying for a position please note that being on Dental Society requires all year around time and effort, attending monthly meetings is the minimum requirement, so please do assess your other commitments before nominating yourself to represent your year and student body. There are many rewards associated with being on the society including it is a great achievement for your portfolio.
Wishing you the best of luck!
KCL Dental Society
***
Hopefully this has answered most of your questions. When applying for a position please note that being on Dental Society requires all year around time and effort, attending monthly meetings is the minimum requirement, so please do assess your other commitments before nominating yourself to represent your year and student body. There are many rewards associated with being on the society including it is a great achievement for your portfolio.
Wishing you the best of luck!
KCL Dental Society
***
